Built for contractors and service businesses
Stop guessing if your jobs are making money.
ChiefOS captures receipts, time, tasks, and job activity as you work — then turns it into answers about your business.
Text it. Say it. Snap it. Confirm it. Done.
No app stack. No spreadsheet rebuild. No nightly cleanup loop.
The problem
Work happens fast. Tracking falls behind.
Receipts end up in the truck. Time ends up in texts. Job updates live in people’s heads.
The result
Profit turns into a question mark.
You finish the day still unsure what you spent, what got done, and whether the job is actually making money.
The fix
ChiefOS turns messy field activity into job truth.
Capture it once, confirm it cleanly, and ask real questions without digging through apps and spreadsheets.
Ask Chief
Ask a real question. Get a grounded answer.
Examples shown for illustration
Conversation (example)
Based on confirmed entries
Did Job 18 make money?Where did my margin go?Cost per hour last week?What’s unbilled today?
You
Did Job 18 make money so far?
Chief
Job 18 shows $12,400 revenue and $9,980 costs from confirmed entries → $2,420 profit (+19.5%).
Revenue entries: 5Cost entries: 21Time: 44.0h
If something is missing, Chief tells you what’s missing instead of guessing.
Example UI. Real answers come from your logged and confirmed records.
Why ChiefOS is different
Control → clarity → confidence
You log data
→
You log & ask
You run reports
→
You get answers
Dashboards everywhere
→
Conversational CFO
Time tracking as a timer
→
Job-level intelligence
Accountants tell you later
→
You know now
The magic isn’t “AI.” The magic is you don’t have to dig.
A command centre for job truth.
Most owners don’t know true margin, don’t track labour cleanly, and can’t answer profit questions quickly. ChiefOS fixes that by connecting time, money, and tasks to every job.
ChiefOS reduces anxiety. Increases Focus. Dials-in your margins.
Capture on-the-go→Structured job records→Answers on demand
Capture
TextVoiceReceipt Photo (OCR)
No app switching. No forms. Log it while you’re moving.
More inputs coming
Connect & Integrate
ExpensesTime ClockTasksJobs
Every entry becomes structured, tied to jobs, and traceable back to who logged it.
More tools coming
If it’s not tracked, it’s not profit.
Expenses
Capture expenses by text, voice, photo, or email. Auto-structured, attached to jobs, and export-ready without nightly cleanup.
Time Clock
Clock in, out, break, and drive from WhatsApp. Categorized, traceable, and tied directly to jobs and costs.
Tasks
Create, assign, and track tasks linked to time and money. Keep work accountable without separate task apps.
Jobs
Every expense, shift, and task connects to a job. See totals, margins, and activity in one structured timeline.
Chief
Your business answers back
Chief sits under every tool, linking jobs, time, and money into one record. It answers only from what’s been logged, tells you what’s missing, and never guesses.
Did Job 18 make money?Where did my margin go?What did labour cost last week?Answers grounded in logged records — no guessing.
Coming Soon
Documents
Generate quotes, contracts, change orders, invoices, and receipts from conversation, text, or images.
Coming soon
Reminders
Set smart reminders connected to tasks, jobs, and payments so nothing falls through the cracks.
Coming soon
Email Receipt Capture
Forward receipt emails directly to your account. Automatically parsed and attached to the right job.
Coming soon
Pictures
Store and organize job site photos and business images, searchable and connected to projects.
Coming soon
Micro Apps
Instant, single-purpose tools you can open and use right away — no app store, no downloads. Quick workflows that still write into the same system.
Coming soon
Mobile App
Optional mobile capture for teams that want it. Not required to use ChiefOS — just another way to send time, receipts, and job updates into the same system.
Coming soon
Your data is yours.
Export anytime.
Clean records in.
Clean exports out.
Accountants love clean spreadsheets — and so does Chief.
Nothing trapped.
Exportable assets
Download anytime
Spreadsheets
Expenses, time, jobs, tasks — export clean totals and line items.
CSVXLSPDF
Receipt images
Download original receipt attachments — linked to the exact entry.
JPGPNGZIP
Voice recordings
Download audio files (and the structured entry they produced).
MP3M4AZIP
One system in. Clean exports out — ready for accountants, payroll, or your own backups.
Stop stacking apps.
Start running a system.
Most owners patch together time tracking, receipts, CRM, accounting, and spreadsheets. ChiefOS replaces the stack with one connected system — and lets you ask questions instead of digging.
Comparison
Stack of apps vs ChiefOS
Choose team size. The stack adds base fees + per-seat pricing. ChiefOS stays one price per tier.
Team size
Category
Typical pricing
Estimated cost
Time tracking
$20 base + $8/user/mo
Per seat: $8/user/mo
$44/mo
Receipt capture
$5/user/mo
Per seat: $5/user/mo
$15/mo
CRM
$15/user/mo
Per seat: $15/user/mo
$45/mo
Accounting
$35–$90/mo
$60/mo
Notes / misc
$0 (but fragmented)
$0/mo
Spreadsheet rebuild
Illustrative time cost — not software spend
3–6 hrs/week (owner time)
$866/mo
Stack total
$1,030/mo
Base fees + per-seat add-ons
ChiefOS
$79/mo
Starter — Core tools + Chief
Difference
Save ~$951/mo
Estimates vary by vendor and workflow
Typical pricing varies by vendor and plan. This comparison is a conservative snapshot to show the cost of fragmentation (exports, re-entry, and rebuilding jobs by hand).
Start with capture. Grow into profit control.
Free builds the habit. Starter adds answers. Pro adds crew controls — without losing speed.
Starting out
Free
Field Capture
$0
/ month
1 Owner
3 Jobs
Text capture
Core tools: Time + Expenses + Tasks + Jobs
Exports
WhatsApp Logging
Get it now
Start logging. Start seeing the truth.
Most popular
Starter
Owner Mode
$59
/ month
Ask Chief. Intelligence Layer
1 Owner
Track up to 10 employees
25 Jobs
Text, Voice, Images
Core tools + job connections
Exports
WhatsApp Logging
Buy Now
Stop guessing. Start answering.
Teams
Pro
Crew + Control
$149
/ month
Ask Chief. Intelligence Layer
1 Owner
Up to 150 employees: log
Up to 25 admins: log + approve + edit
Unlimited jobs
Text, Voice, Images
Exports
WhatsApp Logging
Approvals + audit trail
Priority onboarding
Buy Now
A command centre for teams.
Your data is yours. All plans include exports — nothing trapped.
Stop the night shift.
Most owners spend 30 minutes to 1.5 hours a day:
Cleaning receipts
Updating spreadsheets
Reconciling entries
Moving data between apps
And at the end of it? The data just sits there.
You can’t talk to it.
You can’t ask it questions.
You just store it.
ChiefOS captures it while you work — and makes it usable immediately.
Text it. Say it. Snap it.
Confirm. Done.
Capture flow
Capture → confirm → stored clean
Example
Text
Expense $35.50 at Staples • Job 12
Confirm
Voice
“$120 in materials for Hampton job”
Parsed
Photo
Receipt image • Auto-filled fields
Ready
Stored
Job timeline + export-ready records
Done
Capture once. No nightly cleanup loop.
Not a timer.
Payroll-grade shift clarity.
Shift time isn’t one number. ChiefOS tracks the categories that actually matter — legally, financially, and for job costing.
Shift time
Clock in → clock out (raw timeline)
Recorded
Break time
Not mixed into work time
Recorded (separate)
Lunch time
Tracked distinctly for payroll rules
Recorded (separate)
Drive time
Visible for costing and billing
Tracked (not deducted)
Work time
Shift − breaks − lunch
Calculated
Paid time
Work + paid drive (your rules)
Calculated
Built to be repairable: confirmations, undo actions, approvals, and an audit trail — so corrections don’t destroy trust.
Time categories
A shift that stays traceable
Shift • Break • Lunch • Drive • Work • Paid
Example shift
Job 18 • Medway Dr
Mike clocked inBreak startedBreak endedLunch startedLunch endedDrive startedDrive endedClocked out
Timeline
07:12
Clock in
Job 18 • Medway Dr
Shift
10:05
Break
Job 18 • Medway Dr
Break
12:02
Lunch
Job 18 • Medway Dr
Lunch
14:18
Drive
Job 18 • Medway Dr
Drive
16:41
Clock out
Job 18 • Medway Dr
Shift
Every event is logged. Nothing collapses into a single guessed number.
Shift
9.5h
Clock in → out
Break
0.3h
Separate
Lunch
0.5h
Separate
Drive
0.8h
Tracked
Work
8.7h
Calculated
Paid
9.5h
Rules-based
Example question
Q: “How many paid hours did Mike work on Job 18 today?”
A: “Mike has 9.5 paid hours on Job 18 today. Work time is 8.7h (shift − breaks − lunch) plus 0.8h drive tracked separately.”
A: “Mike has 9.5 paid hours on Job 18 today. Work time is 8.7h (shift − breaks − lunch) plus 0.8h drive tracked separately.”
Ask your business anything.
Get answers instantly.
Capture time, money, and job activity where work happens — then ask Chief what it means. Powered by intelligent job-level analysis, grounded in your records.
Text it → Say it → Snap it → Confirm → Done.
Clean records. Clean exports.
Clean records. Clean exports.
One price per tier. Export anytime. Nothing trapped.
FAQ
Short answers. No fluff.
No. ChiefOS is the operating system for running the business day-to-day: time, expenses, tasks, and jobs captured in one place. Export clean data to your accountant or accounting tool.